Attendees
^ Sanborn staff
* board member
Notes
Sign-up genius
Good response so far to signup genus. Asking again with stronger language (e.g. this event doesn't happen without volunteers)
- @peeples 💡 Start of the year, "room parent" and specific grade covers specific PASS events
- @Katie Assign in reverse order, older classes (5th) get earliest in the year events.
- @Katie Will handle coordinating delegation to volunteers for the ice cream social, week after spring break
Teacher/Staff Appreciation
- May 6, 48 total staff
- Downtown Longmont gift cards valued at $40/person
- PASS meeting attendees in April will sign Thank You cards. @Mario Lurig will purchase cards for reimbursement w/ receipt.
- In future, we'll simply call it "Sanborn Appreciation" or something similar
Financial Overview
- 2023 Taxes - IRS Postcard filing in progress - COMPLETE
- 2023 CO Sec of State Periodic Report - COMPLETE
- Income since last review:
- Culver's Restaurant Night $470
- AmeriGiveOnline $150
- Debits since last review - None
District Compliance
We are out of compliance.
- Need external assessment every 3 years; last one was in 2019
- Requires a double-bookkeeping software (e.g. Quickbooks) rather than Google Sheets
- @Carolyn working the problem
Reimbursement Alternatives
- Suggested using vendor-specific gift cards to alleviate parent volunteer requirement to float the cost. @Carolyn will check if this is allowed as an option when speaking to an accountant and with district rules.
Agenda next meeting
<link to next meeting>
Newsletter Feedback Request
What items are valuable for PASS newsletter that people will engage with:
- Accomplishments: What is the $$ spent on?
- Profile: Staff, PASS members, Students... make it personal and interesting!
- First two profiles: Ms. Garcia (Recess Aid), Mr. Lopez
- Call-To-Action [CTA]: What single thing do we most want from the reader this issue?
- Feedback: What feedback has PASS received from those they serve (e.g. Thank you note from Parent/Teacher Conference meals)
- One-Page Flyer: A printable one-page flyer that highlights some special project.
- Example: Bring to a neighbor who is retired or previously had kids at Sanborn with the no-cost ways to support the school.
Frequency: 1/trimester, so three in 2024/25 school year. One in 2023/2024 school year.
Distribute via PDF to Nancy once approved at PASS meeting.
PASS meeting Sandwich Board
@Lili will create a poster board that can fit over the A frame sandwich boards on PASS meeting night to announce it to parents on pick-up to increase attendance.