Todo List

• Robotics Feb 1: Food Planning for resale Taunya, Mario
  • 32 teams of 4 kids =128 kids plus 1-2 parents per student Robotics Organizers estimate 250 in/out all day.
  • Nancy found notes from the 90s. Attached.
    1990s-concession-shopping-list-cost-prices.pdf

    43kB
• February restaurant night KatieS
• March restaurant night
• Parent/Teacher Night Food SignUpGenius/Flyer Rachel?, KatieC
  April restaurant night
• Create SMS Group for Recess Para Conversation Mario
• Cookies for Grade-Level Concert Socializing After March 6 KatieC, Taunya

Notes

• Funding
  • $40 to Yearbook club for the software to build the collage
  • ~$20 for cookies to encourage socializing after grade-level concerts
• Audit passed, next audit in DEC 2027
• Staff talked about Recess Para options and asked for a decision at February's PASS meeting for planning purposes. Does not envy our decision around funding and our goal of being financially solvent.
  • None, $8100 minimum wage, full funding at current rate $15k+ are three options. Talked about if a parent was interested in the role (2.6h/day, would need to go through the process of becoming St. Vrain employee).
• Dragon Dash inflatable race was a big hit. Will reuse next year in a different Inflatable Games competition fundraising goal.
• KatieS made a form for requesting reimbursements from PASS:
  forms.gle

  forms.gle

Katie Coles Notes

January PASS Meeting Minutes - January 8, 2025 – 6:30-8:00 PM

Attendees:

• Lori Peeples
• Nancy Juth
• Mario Lurig
• Katie Shacklett
• Katie Coles
• Taunya Osbourne

Discussion/Topics:

• Audit: Audit Passed (recommendation from auditor: Requestors should now use internal district forms for funding requests to PASS for easier documentation – Nancy has these)
• Audit: Dropping Quickbooks software as it is not a recommended tool from auditor, and an internal excel is just fine.
• Audit: Audits are every 3 years – Next Audit 2028 (TBD)
• Audit: Auditor requested more signers on checks, some signers to not sign checks (goal is 5 individuals)
• Coffee Bar: Taunya to stock coffee bar each month
• Robotics Event: We will have a Venmo for those paying for food who do not have cash (Katie S. found a non-profit option for us)
• Potluck meals for teacher conferences: Staff OK to have potluck style meals provided by families
• Recess Para Options:
  1. Keep
  2. Hire someone at minimum wage
  3. Have no para and staff support recess – Feb decision needed by PASS group via vote. Lori’s estimate for min. wage option was ~$8,400 annually for 174 contact days.
• Funding Request: Funded $40 to yearbook club for software to create yearbook cover
• Events Pass visibility: Cookies to be served by PASS after grade-level performances
• Events Pass visibility: Cookies to be served after Drama club performance(s) at the end of March, dates are TBD
• Restaurant Nights: Feb/Mar/April restaurant nights planning – ideas: Danny’s tacos, Culver's, Freddy’s, DQ
• Future Planning: Votes on president, treasurer, secretary in April
• Future Planning: Ice Cream Social (when)
• Future Planning: Early Dragon Dash Planning (when should we begin organizing)

Actions:

Items with TBD listed still need someone to own them

1. TBD - Feb Robotics event needs multiple PASS and parent volunteers (Possible volunteering from Entrepreneur club & student council) (Saturday, February 1st) – shifts are 2 hours each.
2. TBD – Feb Robotics event need someone to make signage advertising food.
3. Mario/Taunya to price out food items for Robotics event
4. TBD - Need someone to create potluck sign up on signup genius with categories (ex: mains, drinks, salads, sides, etc.). Mario mentioned having a template for this with categories already
5. Katie S. organizing February Chipotle night
6. TBD – Need volunteers to plan Mar/April restaurant nights (Danny’s tacos will be for April, Mario has the contact information for the person reaching out). March is still undecided.
7. TBD – need someone to organize the carwash event (Mario has details for the person coordinating the effort).
8. Katie C. – to distribute cookies at 1st/2nd grade concert on behalf of PASS (Mar. 6th)
9. Taunya O. – to distribute cookies at 4th grade concert (Mar. 6th)
10. PASS Group to decide on Recess Para in FEB MEETING
11. Lori – to provide list of #s for robotics event food planning
12. TBD- Ice Cream social – volunteers needed to distribute ice cream, volunteer(s) needed to purchase ice cream

Food list/ideas for sale at February Robotics event – 8 AM-3 PM (items must be easy to carry/hold):

Note: TBD # of participants and family

• Santiago’s breakfast burritos
• Chips
• Soda, gatorade, water
• Coffee/tea/hot cocoa
• Creamer/sugar/stir sticks
• Hot dogs
• Buns
• Pizza – sell by the slice or by the pie
• Ketchup, mustard, relish
• Candy: air heads, skittles, m&ms, fruit snacks, candy bars
• Granola bars will be offered free if someone has no cash for food