Katie Coles Notes
January PASS Meeting Minutes - January 8, 2025 – 6:30-8:00 PM
Attendees:
- Lori Peeples
- Nancy Juth
- Mario Lurig
- Katie Shacklett
- Katie Coles
- Taunya Osbourne
Discussion/Topics:
- Audit: Audit Passed (recommendation from auditor: Requestors should now use internal district forms for funding requests to PASS for easier documentation – Nancy has these)
- Audit: Dropping Quickbooks software as it is not a recommended tool from auditor, and an internal excel is just fine.
- Audit: Audits are every 3 years – Next Audit 2028 (TBD)
- Audit: Auditor requested more signers on checks, some signers to not sign checks (goal is 5 individuals)
- Coffee Bar: Taunya to stock coffee bar each month
- Robotics Event: We will have a Venmo for those paying for food who do not have cash (Katie S. found a non-profit option for us)
- Potluck meals for teacher conferences: Staff OK to have potluck style meals provided by families
- Recess Para Options:
- Keep
- Hire someone at minimum wage
- Have no para and staff support recess – Feb decision needed by PASS group via vote. Lori’s estimate for min. wage option was ~$8,400 annually for 174 contact days.
- Funding Request: Funded $40 to yearbook club for software to create yearbook cover
- Events Pass visibility: Cookies to be served by PASS after grade-level performances
- Events Pass visibility: Cookies to be served after Drama club performance(s) at the end of March, dates are TBD
- Restaurant Nights: Feb/Mar/April restaurant nights planning – ideas: Danny’s tacos, Culver's, Freddy’s, DQ
- Future Planning: Votes on president, treasurer, secretary in April
- Future Planning: Ice Cream Social (when)
- Future Planning: Early Dragon Dash Planning (when should we begin organizing)
Actions:
Items with TBD listed still need someone to own them
- TBD - Feb Robotics event needs multiple PASS and parent volunteers (Possible volunteering from Entrepreneur club & student council) (Saturday, February 1st) – shifts are 2 hours each.
- TBD – Feb Robotics event need someone to make signage advertising food.
- Mario/Taunya to price out food items for Robotics event
- TBD - Need someone to create potluck sign up on signup genius with categories (ex: mains, drinks, salads, sides, etc.). Mario mentioned having a template for this with categories already
- Katie S. organizing February Chipotle night
- TBD – Need volunteers to plan Mar/April restaurant nights (Danny’s tacos will be for April, Mario has the contact information for the person reaching out). March is still undecided.
- TBD – need someone to organize the carwash event (Mario has details for the person coordinating the effort).
- Katie C. – to distribute cookies at 1st/2nd grade concert on behalf of PASS (Mar. 6th)
- Taunya O. – to distribute cookies at 4th grade concert (Mar. 6th)
- PASS Group to decide on Recess Para in FEB MEETING
- Lori – to provide list of #s for robotics event food planning
- TBD- Ice Cream social – volunteers needed to distribute ice cream, volunteer(s) needed to purchase ice cream
Food list/ideas for sale at February Robotics event – 8 AM-3 PM (items must be easy to carry/hold):
Note: TBD # of participants and family
- Santiago’s breakfast burritos
- Chips
- Soda, gatorade, water
- Coffee/tea/hot cocoa
- Creamer/sugar/stir sticks
- Hot dogs
- Buns
- Pizza – sell by the slice or by the pie
- Ketchup, mustard, relish
- Candy: air heads, skittles, m&ms, fruit snacks, candy bars
- Granola bars will be offered free if someone has no cash for food