11-05 To-do List: Event Planning and Task Coordination
Tasks for @[Speaker 4]
- Purchase the prizes, to ensure they arrive for packing before the next meeting by the end of the week @[Speaker 4]
- Schedule the prize packing day, to pack Dragon Dash prizes November 24th @[Speaker 4]
- Write the check for PD skateboarding, to pay the invoice @[Speaker 4]
- Reimburse for the purchase of sanbornpass.org for two years ($40), to cover the cost of the domain registration @[Speaker 4]
- Reimburse for one year of sanborn.club ($14.94), to buy time to complete the migration to the new domain @[Speaker 4]
- Coordinate the prize packing event, for Dragon Dash prizes @[Speaker 4]
- Determine the total number of prizes, to decide if more paper bags are needed @[Speaker 4]
Tasks for @[Lori]
- Coordinate the day for the painting event, to find availability and finalize the schedule with the team January @[Lori]
- Confirm the date of the 19th, in case the PBIS group has a conflict @[Lori]
- Find out what the district allows, regarding a food pantry @[Lori]
Tasks for @[Speaker 3]
- Schedule the January event, by our next meeting @[Speaker 3]
- Organize the packing, so all physical items are packed by our next meeting @[Speaker 3]
- Switch the website from sanborn.club to sanbornpass.org, to consolidate under the new domain @[Speaker 3]
- Create a new PayPal account, to link to the new sanbornpass.org domain @[Speaker 3]
- Inform the limo contact how many people will be coming, so he can prepare accordingly @[Speaker 3]
- Send a message to Lily, to get information on the limo company used last year @[Speaker 3]
- Create a flyer, to get the word out about the food pantry if approved @[Speaker 3]
Tasks for @[Speaker 2]
- Work on bookkeeping, to get caught up on the form @[Speaker 2]
- Nag teachers periodically for receipts, to get the bulk of them before asking for reimbursement @[Speaker 2]
- Secure the limo in ABOS, for the limo lunch prize @[Speaker 2]
- Determine how many kids qualify for the limo lunch, to know how many the limo needs to hold @[Speaker 2]
- Provide two date options for the limo lunch, to bring to the limo contact for scheduling @[Speaker 2]
- Find out about the district rules, regarding a food pantry and check with the district about the idea @[Speaker 2]
Tasks for @[The group]
- Set goals for the next Dragon Dash, to ensure prep work is done in advance @[The group]
Tasks for @[Next year's group]
- Analyze last year's donation data, to set realistic goals for next year by potentially excluding large one-off donations @[Next year's group]
General Tasks
- Book the Get Air event, for the February activity night
- Send a progress report/thermometer home with students, to show families who aren't online where their class/grade stands midway through the fundraiser
- Add a line item to the budget for the annual domain cost ($19.99), to ensure it is covered in the future
- Approve funding for fifth grade hygiene, for $50
- Approve funding for choir transportation, for up to $200
- Purchase more paper bags if needed, for prize packing
- Send the idea for the kids who reach the 300 level, to finalize the plan
- Ask the art teacher, to see if the art room can be used for the decorating event
- Call the limo company, to arrange transportation
- Call Abo's, to figure out details