Dragon Dash Planning Guide

Created by @Katie .

Set Date

The Master Spreadsheet allows you to input prices and calculate final profits. It is prefilled with suggestions for this year.
Note: Consider replacing the Pizza Party Bus with a more cost-effective option. Alternatively, keep the party bus and plan a second fundraiser if needed.

Instructions here
Create a QR code for flyers.
Create a Signup Genius for day-of volunteers.
Check the schedule with Nancy.
- Login: sanbornpass2@gmail.com
- Copy last year’s signup if needed.

Request from custodial:
- 2 tables (1 for roster tally, 1 for ice pops and cooler)
- 2 chairs (two lines for roster tally)
- 1 trash can
- (if possible) a roll/stack of paper towels for intermittent clean-up.
Contact PE Teacher (currently Shawn Gregg gregg_shawn@svvsd.org) to see if he would set up the course and if he was in need of any assistance the morning of the event.
Ask School Secretary to remind teachers/students to bring water bottles to the field for the event.
Setup music for the sound system. WorkInProgress

💡 Call out different ways of running: "Jump like a frog, Skip, like an elephant" as a callout to make it more fun.

Volunteer Roles
- "Finish line" with permanent marker to mark laps on the sticker on the backs of students as they complete laps
- Encourage kids along the course route
- Maintain 20 minute timer for the event
- Capture totals after the race on roster sheets (see below)
Race Setup
- Setup start line on the corner separate from the finish line
- Setup finish line
- Fill water cooler
- Add cups behind the cooler for any kids who forgot water bottles
- Get enough washable markers instead of permanent markers
During the Race
- Managing the 20-minute timer and music play/pause
- Marking laps on the backs of racers
- encouraging and motivating on the perimeters of the race, especially opposite the "finish" line
- Counting down to the end of the timer
- Providing emergency water for any child who did not have a water bottle via the cooler.
After the Race
- Mark the final results on printed roster sheets (School Secretary provided), transferring lap counts from backs of students to the roster sheet
- Provide a popsicle to each participant (scissors school provided)
After ALL races
- Deliver final result rosters to School Secretary with the highest individual "score" marked
- Help cleanup

Wait for the fundraising period to end, then download data from 99 Pledges and copy it into the Master Spreadsheet.
The "Prize Breakdown" tab will tell you how many of each prize to order.
- Nancy usually orders these through Sanborn, and we reimburse her.
- Don’t forget to check the PASS closet for bags!
Send the list of prize winners (in Word format) to Nancy for printing prize labels.
Label the bags, fill them with the correct prizes, and deliver them to Sanborn sorted by class.
Sanborn hands out the prizes during a Dragon Dash-themed assembly. If not ready by November or December, prizes may be handed out in February.
School-based prizes (like a donut party) are organized by the office, and reimbursement checks are written later.

Have fun and keep moving. Take a breath, take a step.
Go around the outside of the cones and slow down to get your lap marked on your back at the hula-hoops by our parent volunteers.
(optional) Spirit Award (grades 3-5). One runner in each race will be selected because they supported and encouraged their fellow runners. "Good job." "Keep going" and more.

Halfway! Give me your best dragon roar!

Spread those big dragon wings out, take a big dragon breath, and keep going!

On this lap, give or get a high-five! High-five a parent, Give Scorch the dragon a high-five, or give a friend a high-five!

As long as you're moving, you're doing great! One breath, one step. Keep going!

Suggested 2025/26 budget estimate: $16,000.
Suggested 2025/26 fundraising goal: $16,000.