Attendees

Parents

Staff

@NancyJuth
Lori Peeples

Notes

There are currently 216 students (includes Pre-K) at Sanborn this year.

Funding: line items

Lori encouraged PASS to review line items for the school year. Decisions do not require a vote to remove/end.
The following items were noted:

5th grade t-shirts
back-to-school picnic
ice cream social
science fair
prizes
Parent/Teacher conference meals
Retirement gift(s)
Staff/Teacher appreciate gifts
Staff coffee bar
Teacher startup fund
~~King Soopers prizes~~
Recess para professional ($15,134.38 already allocated for 24/25 year)

Items were not reviewed during this meeting.

Funding Requests (Voted On by Attendees)

Approved Amber Tank (4th grade) requested $160 to subsidize the costs of house shirts for her classroom.
Approved @NancyJuth (Sanborn Secretary) requested $150 for the St. Vrain Silent Auction basket. We asked if the donation received a positive return (more than its value), and it was unknown.

Upcoming Events

The Pizza on the playground is scheduled for 9/17/24 at 6:15pm. Its a social event for promoting PASS. Taunya is organizing this event. TODO:

Flyer created for inclusion in the Tuesday folder before the event (English & Spanish).
Sign-up/solicitation for volunteers to help with the event.
RSVP request for the event to estimate attendance for pizza purchases (Blackjack).

Restaurant Nights

@Katie attended a district event for PTOs and discovered some errors in our process in previous years:

Check from the restaurant must be made out to PASS and not Sanborn.
There is state paperwork that needs to be filed when we work with businesses.

@NancyJuth created a summary of the 24/25 year.

School Accountability Committee

This separate committee from PASS reports to the Principle. All schools and districts are required by state law to convene an Accountability Committee. TBD: What can/should PASS do to engage the community and parents in this committee which serves as an open forum for principle feedback.

Board Members

The current treasurer is stepping down asap (latest Dec), leaving PASS without a board. New board members (3) were self-nominated and elected:

Mario Lurig - President
Katie Shacklett - Treasurer
Katie Coles - Member-at-large

Both @Mario Lurig and @Katie will be added to the bank account and Katie C. will serve as an auditor of Mario and Katie S. official actions.

@Katie created a draft 12-week plan for the new board:

1-2 elect board (9/15)

in-person open board meeting
✅ gather physical assets
review bylaws

3-4 Update bank account (9/24)

review financials
document procedures for reporting, approval, record keeping
Contact accountant

5-6 October PASS meeting (10/13)

Meeting Focus: Dragon Dash

Parent/Teacher Conference Meals (10/7-10/9)
Dragon Dash
King Soopers & Restaurant Nights

7-8 Compliance Documents (10/27)

Check State & Federal
Publish reporting online

9-10 November PASS Meeting (11/10)

Meeting Focus: TBD

Prior to meeting:
- Create agenda template
- Create minutes template
✅ Set up individual board email addresses

11-12 Clean up Google Drive

Meeting Day/Time

PASS meetings will move to the first Wednesday of each month at the same time, 6:30pm, and same location, Sanborn library, starting in October 2024. @NancyJuth was notified of the change and will let us know if the change is not viable.

PASS Meeting Promotion

@Mario Lurig will ~~create a PASS flyer for inclusion in the October 1st Tuesday folders to announce the new weekday and encourage more parents to engage~~ put out the PASS Newsletter for inclusion in the October 1st Tuesday folder which will promote the meeting.